Reporting to the Human Resources Business Partner, the HR Coordinator will provide support in the areas of recruitment, due diligence, orientation, and HR administration.

Your responsibilities will include:

Recruitment Support

• Preparing job advertisements based on the approved job description for HR Team review and approval.
• Coordinating the booking of Royal Gazette advertisements with Marketing and posting externally advertised roles on the Bermuda Job Board; posting roles via SuccessFactors to the internal and external Careers pages.
• Reviewing candidate CVs for alignment with advertised responsibilities and requirements to create a short-list for HR Team consideration; scheduling and conducting phone screening calls with candidates.
• Booking interviews as requested and preparing initial drafts of Interview Guides.
• Initiating the standard due diligence check process with candidates following HR Team instruction, including internal compliance checks, bank checks, criminal background checks, reference checks, and education verification; proactively confirming status, flagging concerns if/when they arise and escalating as necessary.
• Attending interviews as required.
• Assisting with immigration applications as required.
• Preparing and sending Employee Central (“EC”), payroll, and new hire & transfer notices.
• Welcoming new employees and supporting with orientation alongside the Compensation & Benefits Specialist.
• Generating reports from EC, as requested.
• Acting as a back up to the Human Resource Administrator.
• Ensuring all employee documentation is regularly audited and compliant.
• Continuing to develop knowledge of HR legislation, practices, and trends.
• Carrying out other duties as requested in support of the HR Team.

Programmes & Projects

• Drafting internal communications associated with the launch of HR projects and programmes to ensure that key information is clearly communicated to employees and managers.
• Undertaking responsibility for progressing special projects, including providing administrative support.
• Fielding management and employee concerns in relation to the workplace and providing options for resolution, escalating as needed.
• Acting as the point of contact for HRIS maintenance and system administration.
• Maintaining various HR reports that track and measure the above activities, generating other reports as required.