Mount Saint Agnes Academy is hiring a

Office Administrator

Deadline: 5 days

Job Type: Permanent

Mount Saint Agnes Academy is an Alberta Accredited International School that provides excellence in private education from the Early Learning Program and Kindergarten through Grade 12. As an Alberta Accredited International School, MSA offers an internationally recognized Canadian curriculum, enhanced by the values of the Catholic faith and culture. Rooted in our faith-based values, we strive to nurture each child's academic, social, and spiritual growth. MSA is seeking candidates for the following position commencing the 2025-26 school year: Office Administrator The Office Administrator serves as the first point of contact for students, parents, and visitors, playing a vital role in creating a welcoming and efficient school environment. This full-time position supports the daily operations of the school, facilitates communication, and assists with event coordination and administrative tasks. The successful candidate will embody the mission of Catholic education and demonstrate care and professionalism in all interactions. Key responsibilities include: Greet and assist students, families, staff, and visitors respectfully and professionally, determining their needs, checking scheduled appointments, and directing them to the appropriate person. Manage incoming phone calls and emails; direct inquiries in a professional, friendly, and informed manner for the purpose of providing and creating a positive image and first impression of the school. Receive and distribute miscellaneous materials such as school supplies, student forms, etc. left with the front office for students by their parents, and/or others. Be knowledgeable and current on school activities, programs, and events related to the school calendar. Receive deliveries from outside supply and delivery services; arrange for the distribution to proper recipients. Make regular school community announcements as needed (general, security, weather, sports, and dismissals). Assist incoming substitutes, making sure they have necessary resources. Require all visitors to sign-in and identify themselves; provide appropriate passes and badges following school protocol, Coordinate logistics for school events and parent/community engagement activities. Prepare and distribute school communications to families and community partners. Monitor student health needs, administer basic first aid, and manage medication distribution in accordance with school procedures. Support the Leadership Team and Student Records Administrator with administrative tasks. Liaise with community representatives and external partners. Uphold and promote the philosophy and mission of Catholic education. Qualifications and Requirements: Highly organized, detail-oriented, and adaptable. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Excellent verbal and written communication skills. Ability to maintain confidentiality and exercise discretion. Strong organizational skills for multi-tasking and prioritizing responsibil Must possess sensitivity to confidential information and hold a high standard of integrity. Work with courtesy, tact, and diplomacy in dealing with others, and the ability to work as part of a team. Comfortable using or willing to learn school management systems and technology. Previous experience in a school or administrative setting is preferred. Willingness to occasionally work additional hours to support school events. Valid SCARS and CPR/First Aid Certification required by start date. Commitment to representing the school's Catholic mission with professionalism and hospitality. Application Instructions: Applicants must submit a resume that includes: • Nationality Details of secondary and higher education (with dates) Certifications (with dates) Full employment history and relevant experience Additionally, please include: • Three written professional references with contact information (one must be from a current supervisor) • A recent police background check confirming eligibility to work with children. Mount Saint Agnes Academy is an equal opportunity employer and welcomes candidates who support the mission of Catholic education.

Salary

Not specified

Benefits

Not specified

How to Apply

Please send applications via e-mail to: careers@msa.bm

Moun

Contact InfoMount Saint Agnes Academy

Application DeadlineJul 2, 2025

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