Clarion is hiring a

Executive Coordinator

5 days

Permanent

The Executive Coordinator is responsible for providing executive support to multiple senior executives, ensuring seamless coordination of schedules, communications, and strategic priorities. The Executive Coordinator will have exceptional organizational skills, a thorough knowledge of organizational dynamics, discretion, and the ability to manage multiple priorities in a fast-paced environment. The incumbent should enjoy working in a results-driven and purpose-driven environment, where they play a key role in contributing to both the client experience and the employee experience. Primary Responsibilities: * Serves as the primary point of contact between Executives and internal and external stakeholders * Proactively manages complex calendars, travel arrangements and scheduling; ensures that the relevant Executives attend required meetings and are prepared in advance with relevant materials or briefings * Addresses queries as appropriate, liaising with internal and external resources, providing updates to the executives as required * Drafts, proofreads, and formats communications, reports and presentations * Serves as recording secretary for key management committee meetings, ensuring agendas are drafted and published in advance, papers are compiled, and packs are distributed in advance of the meeting with minutes and action items being produced in a timely fashion afterwards Handles all quarterly Board administration including but not limited to compiling and distributing board materials, hotel bookings, organization of events, arranging transportation, assisting Directors with ad hoc queries and expense forms * Coordinates logistics for events and offsites, including supporting the HR and Marketing functions with internal and external events * Serves as primary point of contact for the office management, ensuring the facilities and work environment aligns with Clarien's brand * Assists with the tracking and execution of strategic priorities and initiatives as directed by the Executive team * Coordinates cross-functional activities and liaise with other departments as appropriate * Proactively maintains electronic and physical filing systems; files, indexes and cross-references correspondence and files * Coordinates and/or assists the Executives and senior staff with special projects as required The successful candidate must have: * Associate's Degree in Business Administration or Executive Secretary diploma from an accredited institution * A minimum of 5 years' senior administrative experience in a banking, financial services and/or legal environment * Superior knowledge in Microsoft Office Suite and collaboration tools (Teams, Zoom, etc.) * The ability to exercise discretion, confidentiality and professionalism in all situations

Salary

Not specified

Benefits

Not specified

How to Apply

Please submit a detailed cover letter and résumé no later than May 14th, 2025 to:

Administration

Personal Assistant

Clar

ContactHuman Resources Department

Human Resources Department 25 Reid Street, Hamilton HM 11 P.O. Box HM 665, Hamilton HM CX Email:jobs@clarienbank.com Point House, 6 Front Street, Hamilton HM 11, Bermuda

jobs@clarienbank.com

441 296 6969

Application DeadlineMay 14, 2025

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