Lincoln Pinehurst is hiring a In 2024, Lincoln has launched Lincoln Pinehurst Reinsurance Company in Bermuda. The Office Manager, Executive Admin, for LPINE will perform and deliver on routine and progressively non-routine assignments for their assigned area(s) of responsibility independently in accordance with established procedures/guidelines. They will provide a full range of administrative support for the LPINE management team.
What you'll be doing:
• Arranges and coordinates assigned travel for the LPINE management team including preparing itineraries and submitting expense reports.
• Manages assigned senior leader member(s) calendar and schedules meetings, conferences and appointments including managing availability and commitments to ensure clear priorities and optimum use of time.
• Receives and screens telephone calls, emails, and other correspondence for the assigned leaders, answering routine questions, obtains and furnishes information to save SMC/CLG member(s) time.
• Communicates and/or coordinates assigned SMC/CLG member(s) instructions and/or desires with various internal/external stakeholders.
• Prepares assigned SMC/CLG member for meetings by creating, gather, and/or organizing material, identifying key questions to be prepared to answer and preparing reference material in an effective structure.
• Prepares correspondence, memorandum and documents, which may be confidential in nature for the SMC/CLG member(s) review and approval.
• Prepares complex reports and presentations including preparing special reports through conducting research to add value to material and/or gathering and summarizing information and/or data.
• Proofreads complex documents, presentation and reports for grammatical and typographical errors.
• Plans, organizes, and facilitates special projects requested by assigned SMC/CLG member(s).
Enters assigned SMC/CLG member(s) expenses reports into appropriate systems.
• Serves as the corporate receptionist for the Bermuda office
What we're looking for
Must-haves:
• Bermuda School Certificate (Minimum Required)
3 - 5+ Years of clerical and/or administrative support experience in a complex corporate environment supporting senior and/or executive management aligned with the responsibilities for this position (Required)
Nice-to-have Experiences:
• Supports and promotes change management and/or departmental/enterprise initiatives within assigned area(s) of responsibility.
• Meets or exceeds departmental quality and service standards.
• Works overtime as needed.
• Works independently delivering on routine but progressively more non-routine work, in accordance with established procedures and guidelines in a timely manner and meets deadlines appropriately.
• Makes routine and progressively more non-routine decisions independently, in accordance with established procedures and guidelines.
• Shares a diverse range of knowledge and information and/or enables less experienced team members to perform their assignments.
• Performs a diverse range of tasks/transactions related to common programs and services by directly applying expanded knowledge obtained from the role in increasingly more complex situations.
• Carries out duties in compliance with all state and federal regulations and guidelines. Complies with all company and site policies and procedures.
• Remains current in profession and industry trends.Bermuda School Certificate (Minimum Required)
3 - 5+ Years of clerical and/or administrative support experience in a complex corporate environment supporting senior and/or executive management aligned with the responsibilities for this position (Required)
Not specified
Not specified
To apply please send your résumé to jobs@expertisegroup.com. All applications are handled in a confidential manner and in accordance with Expertise's Privacy Policy, available on our website.